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Imaging technology makes great sense for companies with a need to reduce the risk of noncompliance and the costs of discovery during audits or litigation. Building a document management / imaging system is more complicated than just scanning a document and storing it. For the system to work effectively, there are several steps involved. The
first step
involves scanning or capturing a document with a scanner
or multifunction printer with scanning capabilities, or importing the
document from an electronic source such as a fax machine, an E-mail
server, a file server, or a File Transfer Protocol site. This step
typically involves hardware from vendors such as Fujitsu, Canon,
Hewlett-Packard, Ricoh, or Xerox. This stage may also involve capture
software that can drive the device and can convert the image into a
standard imaging format such as TIFF, JPG or PDF. Capture-software
systems can also be used to manage batches of scanned images throughout
the capture and export The next step often involves enhancing the electronic image by performing actions such as removing speckles, fixing the alignment, and enhancing the borders. Such enhancements are typically performed by filters that are provided by capture-software systems or imaging software like Adobe Photoshop. |
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