||24-bit color images are composed
of (3) 8-bit color channels. Each color channel, similar to an
8-bit grayscale image, contains up to 256 colors.
||32-bit color images have 4 color
channels of 8 bits each - one channel each for red, green and
blue, plus 8 bits of grayscale data to provide higher detail.
||Images that contain 256 possible
shades of gray.
||Records that are used, maintained
and are actively referred to during everyday operations.
||Automatic Document Feeder. A
device that holds pages and feeds them one after another into a
||A card with a rectangular opening
into which microfilm may be inserted.
||(American Standard Code for
Information Interchange) - Standard binary-coding scheme.
||A copy of electronic records and
data that are retained to protect an organization against loss
of the information. Backups can be stored on discs, tapes, or
other machine-readable media. There are essentially two types of
backups-security (See Backup, Security) and retention (See
||Magnetic tape media used to back
||Backup of data in order to comply
with records retention schedules. (see Backup, Security).
||Backup of data for the purposes
of security and disaster recovery. Because security backup media
are regularly overwritten, a separate retention backup procedure
is necessary to comply with records retention schedules (see
||Sequential scanning of multiple
originals using previously-defined, unique settings for each.
||An image format made from a
matrix of individual pixels (.bmp) representing images by
assigning an individual memory location for each picture
||An image or file comprised of
pixel or dot values of either black or white.
||A charge-coupled device, or CCD,
is a light sensitive electronic device that converts light into
an electrical charge. These electrical charges are converted by
the scanner into the image.
||Standard runlength compression
format used with FAX transmission. Most scanner file formats are
dialects of this format.
format, giving very compact image files. Standardized by CALS (MIL
28002) and ISO-ODA for Drawing Archival and Interchange.
||CD (Compact Disc) -ROM (Read Only
Memory) Optical disc that is created by a mastering process and
used for distributing read-only information. Approximately
740 MB storage capacity.
||The printing colors: Cyan,
Magenta, Yellow, Black
|Color bit depth:
||The simplest pixel has two
options: black or white. (A pixel with two choices is known as a
1-bit image, or two raised to the power of one). Adding more bit
information increases the number of color options. The number of
potential color options for a pixel is called color bit depth.
For example a 4-bit pixel would have 16 color options, and an
8-bit pixel would have 256 color options, while a 24-bit pixel
would have 16,777,216 color options.
||Color dropout is a feature that
is used to ignore specific colored ink (s) from preprinted
forms/documents during the scanning process. This can be used to
remove colored backgrounds or colored text templates in the
scanned image. Depending on the model, scanners are capable of
dropping out colors in the red, green or blue color spectrum.
||The difference between the
lightest and darkest significant areas in a picture. A picture
with high contrast has white areas and black areas with sharp
changes in brightness between them. The picture seems dominated
by light and dark tones.
||A method of reducing the size of
an image file.
||Image composed of discrete pixels
of digitally subdivided increments of brightness and color.
||Techniques for capturing,
recording, processing, storing, transferring, and using images
in electronic or microfilm formats.
||A record produced from an
original by electronic scanning techniques, stored on optical
disc or other high-density storage media, and then displayed on
a high resolution terminal or printed onto paper.
|Disc or disk:
||CD (Compact Disc) or DVD (Digital
Video Disc): Round, flat recording medium which consists of a
substrate (s) with one or more layers deposited on the surface
(s) onto which information can be recorded and played back when
the disk is loaded in a disk drive. (see CD-ROM:)
Floppy disc: Earlier versions of recording media includes 3.25"
disc, storage capacity of 1.4 MB, and 5.25", storage capacity of
|Dots Per Inch (dpi):
||A measure of dots in a square
inch where the individual element is a round dot on the printed
page, equivalent to Pixels Per Inch. An expression of resolution
of a scanned image. A measurement of scanner resolution,
the number of pixels a scanner can physically distinguish in
each vertical and horizontal inch of an original image.
Documents are normally scanned at a resolution between 200 dpi
and 400 dpi.
||The ability of a scanner to scan
both sides of a sheet simultaneously. See Simplex.
||Digital Video Disc optical disc
is created by a mastering process and used for distributing
read-only information. Approximately 4.7 - 7.4 GB storage.
(Electronic Document Management System):
|A type of electronic information
system, which may or may not feature automated tools for
retention and disposition of records.
||Records which are stored in an
electronic form that requires a computer to process.
||The storing of information in an
electronic form that requires a computer to access and process.
||A scanner design in which the
document is placed in the scanner's bed, either manually or by
an automatic document feeder, and remains stationary during
scanning. As a result, flatbed scanners provide a more stable
target than other scanner designs.
||A collection of records arranged
according to a predetermined system.
|File Format (image):
||The format in which a scanned
picture is saved. Many programs can insert or import a picture
from a file, if it is saved in a file format that the program
supports. Common file formats include PDF (Portable Document
Format), TIFF (Tagged Image File
Format), BMP (Windows bitmap), and JPEG (Joint Photograph Expert
|Grayscale or Greyscale:
||A term for a black and white
photographic image or a scanner setting. Refers to the range of
256 gray tones that make up the image. An image type consisting
of shades of gray, with no color. The standard grayscale image
contains 8 bits per pixel, which allows for 256 shades. The
depiction of gray tones between black and white. A grayscale
monitor is able to display distinct gray pixels as well as black
and white ones, but not color pixels.
||A simulation of continuous tones
by the use of black or overlapping process color dots of varying
size or position.
||The primary computer storage
medium in desktop and laptop computers. Storage capacity up to 1
||Any representation of a document
or data produced by radiant energy.
|ISIS and TWAIN:
||ISIS and TWAIN are industry
standard scanner drivers. They allow you to seamlessly connect
your scanner to hundreds of scanning applications. TWAIN
is the more commonly used format.
|JPG or JPEG:
||Joint Photographic Experts Group
Compression. A method to save storage space by compressing
files. JPEG achieves a high degree of compression by discarding
non-important picture detail. JPEG images feature small file
size and speed, but lower quality than other formats.
||An image registered so that is
wider than it is tall, with the narrow edge running along the
sides. When scanning, orientation is determined by the leading
edge of the document.
||Records with an approved
retention period of 100 years or longer, including permanent
||File compression and subsequent
de-compression without any loss of data. See TIFF and PDF.
||File compression that will
compress data to a high degree. When subsequently un-compressed,
data will have been lost. See JPG.
||Method of lossless compression
used with many file formats; developed by Lempel, Zev and Welch.
||The physical material used to
store electronic data. Media includes hard drives, backup tapes,
computer discs, CD, DVD, PDA, RAM, USB memory, etc.
||Moving data from one type of
media to another such as tape to CD or WordPerfect to MS Word.
||A microform, approximately 4x6
inches, on which documents are photographed in a reduced size
for convenience in storage.
||Film, in roll format, on which
documents are photographed in a reduced size for convenience in
storage. The images on film can be enlarged for viewing or
printing onto paper.
||The most important part of a
picture between black (shadows) and white (highlights).
||OCR or Optical Character
Recognition is a software process where an image is converted to
text data. Once the image is converted, the text can be edited
by a word processing/spreadsheet application or the text data
can be used as an index to perform full text searches and
|Optical Disk or disc:
||Medium that will accept and
retain information in the form of marks or density modulation in
a recording layer, that can be read with an optical beam. See
CD-ROM or DVD.
||The traditional method of storing
records and printing electronic files.
||(Portable Document Format)
Proprietary image file format developed by Adobe Systems Inc.,
it has become a de facto standard for transmitting documents
that the sender does not want to be altered and for transmitting
documents to commercial printers and to the Web for online
||A file format for pictures used
primarily on the Macintosh.
||The word pixel is a combination
of the two words picture and element. It is the smallest
building block within a scanned line-art or photographic image.
A pixel is the small square picture element that is filled with
a color, black or white. The value of a pixel depends on the
luminance of the area, and is either a single bit for a black
and white image, or multi-bit for a color or gray-tone image.
Pixels come in various sizes and their size is expressed in
terms of resolution. See Resolution is measured in pixels per
inch (ppi) or the equivalent dots per inch (DPI.)
|Pixels Per Inch (ppi):
||A measurement of resolution for
scanners, where the individual element is a square picture
||An image registered so that is
taller than it is wide, with the narrow edge running along top
and bottom. When scanning, orientation is determined by the
leading edge of the document.
||Pages per day or daily Duty Cycle
are the number of pages the scanner can reasonable scan without
overworking the scanner.
||Pages per minute. A measurement
of the throughput speed of a scanner - how many letter-size
pages the scanner can scan in one minute. Typically a scanner's
speed is measured as the number of simplex pages processed in
one minute in Landscape Orientation at 200 dpi.
||Also called Raster Image or
Bitmapped Image. A picture composed of individual dots (picture
elements, pixels) the way a scanner perceives it. The rows in a
high-resolution raster file typically contain 200 or 300 dots
per horizontal inch of the original drawing, and there are
typically 200 or 300 rows per vertical inch. As each of these
dots is defined by location, and by whether it is on or off,
raster images generally result in large data files.
||Recorded information (books,
papers, photographs, maps or other documentary materials)
regardless of form or characteristics, made or received for
legal or operational purposes in connection with the transaction
||The systematic control of all
records from creation or receipt through processing,
distribution, maintenance and retrieval, to their ultimate
||A centralized database stored on
a computer that houses specific information or physical space
for the storage of paper records.
||Indicates the number of dots /
pixels per inch, often measured in dpi, that make up an image on
a screen or printer. The larger the number of dots, and thus the
higher resolution, the finer and smoother images can appear when
displayed at a given size. Low resolution causes jagged
characters. The ideal resolution is a trade-off between quality
and the overhead in storage power and processing strength
required to use it. For scanners, the resolution is
defined by the number of dots (pixels) per inch (DPI) that can
be captured horizontally and vertically, e.g. 300 DPI equals
90,000 pixels per square inch. Screen Resolutions are normally
72 pixels per inch of screen.
|Resolution of a Scanner:
||Expressed as DPI (dots per inch)
or the equivalent ppi (pixels per inch). The higher the
resolution of a scanner, the smoother the scanned image.
||Red, Green, Blue. These primary
colors are the basic elements of white light. By mixing them on
a computer monitor or in a scanned image file, other colors can
be created. For instance, Red and Green produces Yellow, and
equal amounts of all three produce gray.
||The conversion of human readable
images from paper or microfilm into a stream of numeric values,
called a bit-mapped image.
||Small Computer System Interface.
Pronounced "scuzzy". An Industrial standard for connecting
peripheral devices and their controllers to a microprocessor.
SCSI defines both hardware and software standards for
communication between a host computer and a peripheral. An
interface that allows hard disks and other high-performance
peripherals to be attached to Macintosh and PC computer systems.
||The darkest part of a picture;
reproduced as black onscreen or when printed.
||A document scanner that copies
single-sided documents. See Duplex.
||Hewlett-Packard and Microsoft
proposed the addition of support for a standard color space,
sRGB, within the Microsoft operating systems, HP products, the
Internet, and all other interested vendors. The aim of this
color space is to complement the current color management
strategies by enabling a third method of handling color in the
operating systems, device drivers and the Internet that utilizes
a simple and robust device independent color definition.
||Data that is in tabular or
delimited format. Forms are a primary example of structured.
|TIF (or TIFF):
||Tagged Image File Format bit-map
graphics. An image file format that consists of a series of
headers or tags, plus the image data. Other than PDF, currently
the closest thing to a standard for the preservation of digital
|TWAIN and ISIS:
||A standard method of
communications that programs can use to send instructions to
hardware (such as scanners) and receive data back from them
(such as pictures). TWAIN and ISIS are industry standard scanner
drivers. They allow you to seamlessly connect your scanner to
hundreds of scanning applications. See ISIS.
||Data that is not in tabular or
delimited format. File types include word processing files, html
files (web pages), project plans, presentation files,
spreadsheets, graphics, audio files, video files and emails.
||USB, or Universal Serial Bus is a
standard computer interface that is included with the majority
of personal computers. The USB interface allows the user to
connect external devices including scanners, digital cameras,
printers, keyboards and mice to the PC. The current USB
specification is 2.0. The 2.0 standard supports and is backwards
compatible with the previous specification, 1.1.
||White Level is a setting in scan
programs used if one has an original with a background that is
not completely white. To get the background to appear as pure
white one can set the White Level to a lower value.
||Write once, read many; refers to
a type of optical disk, which cannot be erased or amended.